Key Features to Consider When Choosing a Document Processing Software
There might be times when you need to use document processing software. Whether it’s to extract text from an uneditable document to edit it or for any other reason. The point is that finding a document processing software that’s best for you or one that produces accurate outputs can be hard. There are so many of them out there and it would be good if you went and chose the best one for your work.
So, to make things easier for you, we have come up with this post. We’re going to discuss some of the features that you should consider while choosing software or a tool like this. This will help you find the best one. But before we get into all that, let us talk a bit more about document processing software for the folks who are unfamiliar with them.
What Is Document Processing Software?
Document processing software is a technology that can convert manual forms and analog data into a digital form. It is done so these documents can be integrated into our day-to-day business life and can be accessible from anywhere in the world.
You don’t have to be physically near the documents for them to be accessible as you can just save them on your mobile device and access them anytime. By using document processing software, companies and individuals can replicate a document’s structure and layout digitally.
Now that you know what document processing software is, let us move on to discuss the features that you can consider to find the best one.
Features To Consider
Below we’re going to mention some of the most prominent features of an image processing software. Ones that make it good, so you can find the best one for your organization or yourself.
1. AI Processing:
Many document processing software leverage artificial intelligence to analyze the input documents and create an accurate, editable output for the user. This way, there is little to no chance of errors since it is AI that’s doing most of the work and AI has become increasingly smarter nowadays. So, try to find a document processing software that leverages artificial intelligence.
2. Multiple Document Pages at Once:
While choosing a tool or software for document processing, try to find one that can extract text and process it from multiple pages of a document at once. This can save you some time as you wouldn’t have to extract text from each page one by one.
3. Download Option:
The document processing software that you choose should have the option to download the output it generates. This way you wouldn’t have to copy and paste the editable text manually as you could just download it in the form of a text file.
4. Multiple Language Support:
Sometimes your documents might include text from languages other than English. This can especially be the case for multinational corporations as they might have to communicate across borders in each other's native language. So, to make sure that the editable format of the document includes everything, try to find a document processing tool or software that supports text extraction of multiple languages seamlessly.
5. Free To Use:
This might not be an important thing to consider for huge enterprises but small startups might appreciate it. Having a document processing software that offers all the above-mentioned features and is free to use can save them some bucks which they can use for some other purpose.
These are some of the features that you should consider while choosing document processing software. However, it can take some time to find the right one even with all this knowledge. So, to make things even easier for you. We’ve already found one that offers all the above-mentioned features and is also free to use.
It is the document processing software named Imagetotext.info. Sure, the name says “image to text” but the tool can extract text from un-editable or physical documents. You can also say that it’s not “software” but more of an online tool although it does the same thing and also offers a downloadable version for mobile, windows, and Mac devices.
We’re only talking about the web version because you can access it quickly and don’t have to download anything first.
That said, you can use this one as well or find one that suits you better. If you do choose to go with this one, here’s what it looks like.
Now that you know about the features and have chosen a document-processing software. We’d like to mention some additional tips that can help you choose software. These tips will include things other than the features. Choosing a document processing software based on the features alone is good enough for most people. But if you’re someone who wants the best of the best, then you can surely consider these additional tips.
Additional Tips For Document Processing Software Selection
The tips we’re going to mention below can further help you choose the right document-processing software for yourself.
1. Look At Online User Reviews
There are many platforms available online that collect user reviews for tools, apps, and software. A couple of them are Trustpilot and G2. You can take a look at the reviews users have given to the document processing software that you’re considering using.
This way, you can figure out if the tool is actually worth it or if the features are just a gimmick for you to see. This can happen when software lists too many features so more users try it when in reality all of that is just a hoax. So, it’s better to just look at reviews too.
Besides this, you can also read critic reviews online as you can find many of them on each topic and software.
2. Understand The Limitations Of The Software
The second additional thing that you should know is that some software has fewer limitations than their competition.
For example, some document processing software might be able to pull out text from more pages at once. They might offer more output per query, and offer free users more than what others offer.
Taking these things into consideration can help you understand the limitations of each software and find one that has the least.
Besides these though, some other things that can be the limitations of software like this can be the document size; some documents might offer extraction from larger file sizes and the speed at which they generate the output; some might be quicker than others.
3. Evaluate User-Friendliness
User-friendliness is one of the things that you should look out for while choosing document processing software. Some might have better UI that is easy to understand and intuitive. This can help you save time that you might otherwise spend on figuring out how you’re supposed to use the software or tool.
This way, you’ll also won’t have to read a user manual to understand the working as everything will be self-explanatory and easy. Besides this, some tools and software also have a lot of ads on their domain, so if you can find one that doesn’t have many of these ads, it’s a win.
Final Words
You can find many document processing software online. However, some of them can be better than others and it’s always good to work with the best one that is accurate and offers more features.
So, to make things easier for you when choosing document processing software, we have discussed the key features that you can consider. We’ve also provided some additional tips for those who want the best of the best.