Torrecid is a global business group founded in 1963, dedicated to delivering products, services, solutions, and future trends for the ceramic and glass industries. Headquartered in Alcora (Castellón), Spain, the Torrecid Group operates in 29 countries and serves customers in more than 130 countries, with a workforce of 3,500+ professionals.
Known for innovation and a strong ethical compass, Torrecid emphasizes sustainability, continuous learning, and a culture that empowers people to achieve ambitious goals through meritocratic growth and global exposure.
This comprehensive guide provides essential insights into the Secretarial Executive at Torrecid India Pvt Ltd, covering required skills, responsibilities, interview questions, and preparation strategies to help aspiring candidates succeed.
1. About the Secretarial Executive Role
The Secretarial Executive at Torrecid India Pvt Ltd (Vadodara) is a core governance and compliance role ensuring the company’s adherence to the Companies Act, 2013, Secretarial Standards, and allied regulations. The role manages end-to-end statutory and secretarial compliances-planning and conducting Board/Committee/General meetings, drafting agendas and minutes, maintaining statutory registers and resolutions, and executing timely ROC/MCA filings.
It further supports drafting, vetting, and lifecycle management of contracts and notices, coordinates with external counsel, and contributes to risk management, diligence, and insolvency (IBC/NCLT) processes. The executive also maintains the compliance calendar, assists internal audits, liaises with regulators (ROC/MCA), and supports CSR documentation and reporting, including compliances of an overseas subsidiary.
2. Required Skills and Qualifications
Success in this role requires a strong grounding in corporate law and governance, meticulous documentation, and reliable execution of compliance workflows. Candidates should combine legal/commerce education with excellent communication and coordination abilities, problem-solving, and proficiency in MS Office and digital compliance tools.
Educational Qualifications
- Mandatory: A Bachelor’s or Master’s degree in Law (LLB/LLM), Commerce, MSW, MHRM, MHRD, Mass Com, or an MBA (Finance and HR).
- Experience: 0-1 years of post-qualification experience in corporate secretarial, legal, or compliance functions is welcomed.
Key Competencies
- Communication & Coordination: Excellent communication, documentation, and coordination skills.
- Problem-Solving: Creative problem-solving ability.
- Goal-Oriented & Mentality: A resolute, "Winning Mentality" focused on goals, with boldness and an "adventure spirit."
- Collaboration & Enthusiasm: Must show great enthusiasm when collaborating with colleagues to develop effective solutions.
- Learning & Commitment: Fast learning ability and long-term commitment.
Technical Skills
- Corporate Law & Compliance: Handle statutory & secretarial compliances under the Companies Act, 2013, including meetings, minutes, and ROC (Registrar of Companies) filings. Manage compliance calendars and liaise with ROC, MCA (Ministry of Corporate Affairs), and other regulatory authorities.
- Corporate Governance: Advise the Board on corporate governance, ensure directors’ disclosures, and maintain statutory records, registers, and resolutions.
- Legal Documentation: Draft, vet, and manage legal agreements, contracts, and notices.
- External Coordination: Coordinate with external counsels for legal and regulatory matters.
- Risk & Due Diligence: Support risk management, due diligence, and insolvency processes (IBC/NCLT).
- Corporate Actions: Assist in contract management, corporate restructuring, mergers, and business expansion. Handle secretarial compliances of overseas subsidiaries.
- CSR Activities: Support CSR (Corporate Social Responsibility) activities, documentation, and legal reporting.
- Software Proficiency: Proficiency in MS Office.
3. Day-to-Day Responsibilities
Your routine will blend recurring compliance cycles with event-based support for governance, contracts, and regulatory interactions. Expect structured documentation, cross-functional coordination, and timely filings aligned to statutory calendars.
- Statutory and Secretarial Compliance: Handle all compliances under the Companies Act, 2013, including organizing meetings, preparing minutes, and managing ROC (Registrar of Companies) filings. Maintain statutory records, registers, and resolutions to ensure timely regulatory submissions.
- Corporate Governance and Legal Advisory: Advise the Board of Directors on corporate governance matters and ensure directors' disclosures and compliance. Draft, vet, and manage legal agreements, contracts, and notices.
- Regulatory Liaison and Risk Management: Liaise with regulatory authorities like the ROC and MCA (Ministry of Corporate Affairs). Support risk management processes, due diligence, and insolvency-related matters under IBC/NCLT.
- Contract Management and Corporate Actions: Assist in contract management, corporate restructuring, mergers, and business expansion initiatives. Manage secretarial compliances for overseas subsidiaries.
- Audit and CSR Support: Manage the compliance calendar and internal audits, ensuring timely closure of observations. Support Corporate Social Responsibility (CSR) activities, documentation, and legal reporting.
4. Key Competencies for Success
Beyond foundational knowledge, standout performers demonstrate proactive ownership, clarity in communication, and rigorous execution that strengthens governance and enables business growth.
- Regulatory Rigor: Interprets Companies Act requirements precisely and translates them into accurate documentation and timely filings.
- Structured Execution: Uses checklists and trackers to run meetings, registers, and filings without slippage, even during peak cycles.
- Business Partnering: Balances compliance with practicality, enabling functions (finance, HR, operations) to execute plans compliantly.
- Clear, Professional Communication: Crafts crisp minutes, resolutions, and counsel communications that reduce iterations and ambiguity.
- Learning Mindset and Resilience: Adapts quickly to regulatory updates, new systems (e.g., MCA V3), and manages queries confidently.
5. Common Interview Questions
This section provides a selection of common interview questions to help candidates prepare effectively for their Secretarial Executive interview at Torrecid India Pvt Ltd.
Show alignment with Torrecid’s global footprint, innovation ethos, ethics, and continuous learning culture.
Connect your strengths to governance, documentation rigor, and enabling compliant growth.
Demonstrate learning agility (e.g., adapting to an e‑filing portal) and outcomes achieved.
Discuss checklists, calendars, risk-based prioritization, and stakeholder updates.
Mention templates, version control, peer review, and cross-verification with source documents.
Explain listening, clarifying regulatory must-haves, proposing balanced solutions, and documenting decisions.
Outline root-cause analysis, action plan, evidence collection, and timely closure.
Refer to MCA updates, official notifications, and structured personal notes/trackers.
Frame as persistence, accountability, and solution orientation within ethical boundaries.
Emphasize growing into broader governance/compliance responsibilities and cross-border exposure.
Bring tangible examples (trackers, templates, or anonymized minutes) to evidence your approach.
Explain financial statements and annual return filings, Board/AGM minutes, and maintenance of statutory registers.
Agenda drafting, note preparation, circulation timelines, attendance, quorum checks, and minute drafting approach.
Discuss interest disclosures and maintaining related registers, ensuring timely updates and board noting.
Data gathering, e‑form validation, digital signatures, upload, SRN tracking, and handling resubmissions.
Describe standardization of agendas, timing, minute content, circulation, and record retention.
Focus on scope, term, obligations, indemnity, liability caps, termination, renewal, and compliance clauses.
Use controlled templates, access controls, periodic audits, and alignment with filings and minutes.
Clear brief, timelines, documentation, confidentiality, and tracking deliverables to closure.
Outline board oversight, project documentation, spending tracking, and timely reporting.
Mention coordination for calendars, minutes, basic filings, and aligning documentation with group standards.
Anchor answers to real steps, checklists, and documents you’ve used or practiced with.
Explain correction process, approvals for modifications, and updated record circulation.
Escalate early, propose interim solutions, document risks, and secure requisite sign-offs.
Analyze remarks, correct data, attach supporting documents, and ensure timely resubmission.
Clarify legal risk, propose balanced language, and document the final consensus.
Root-cause analysis, corrective/preventive actions, owner assignment, and evidence-based closure.
Version control, update agenda/notes, communicate revisions, and confirm receipt.
Coordinate documents, maintain case trackers, liaise with counsel, and ensure timely filings.
Clarify jurisdictional requirements, align with group templates, and expedite approvals.
Compile required consents, draft resolutions, maintain data rooms, and map filing timelines.
Access controls, need-to-know sharing, secure storage, and compliance with policies.
Structure answers using context–action–result, highlighting documentation and timelines.
Detail frequency, owners, dependencies, and how you prevented slippages.
Share structure, timelines, review process, and sample outcomes.
Explain formats, frequency of updates, and reconciliation with filings.
Mention key clauses, issues spotted, and negotiation inputs you provided.
Summarize brief quality, documentation readiness, and response timelines.
Refer to Excel trackers, Word templates, and PowerPoint for Board packs.
Outline data rooms, document indices, and query resolution.
Discuss access controls, watermarking, and secure storage practices.
Explain research via official sources, checklists, and mentor validation.
Propose quick wins: standard templates, a refreshed calendar, and clean registers.
Tailor examples to Torrecid’s setting in Vadodara and global group context.
6. Common Topics and Areas of Focus for Interview Preparation
To excel in your Secretarial Executive role at Torrecid India Pvt Ltd, it’s essential to focus on the following areas. These topics highlight the key responsibilities and expectations, preparing you to discuss your skills and experiences in a way that aligns with Torrecid India Pvt Ltd objectives.
- Companies Act, 2013 Essentials: Study meeting procedures, minutes, statutory registers, and annual/event-based filings to demonstrate day-one readiness.
- MCA V3 E‑filing Proficiency: Practice form preparation, DSC usage, SRN tracking, and responding to resubmission remarks effectively.
- Minutes and Resolution Drafting: Learn structures, standard wording, and circulation timelines to ensure accurate governance records.
- Contract Drafting & Review: Understand key clauses (scope, indemnity, liability, termination) and how to track obligations and renewals.
- Audit, Risk & CSR Documentation: Prepare for evidence-based closures, due diligence data rooms, and compliant CSR reporting workflows.
7. Perks and Benefits of Working at Torrecid India Pvt Ltd
Torrecid India Pvt Ltd offers a comprehensive package of benefits to support the well-being, professional growth, and satisfaction of its employees. Here are some of the key perks you can expect
- Health Insurance: Medical coverage supporting employee well-being.
- Life Insurance: Financial protection and security for employees’ families.
- Performance-Linked Increment: Merit-based growth aligned with contribution and impact.
- Transportation Facility: Commute support to enhance convenience and safety.
- Food Allowance: Meal support to improve daily work comfort.
8. Conclusion
The Secretarial Executive role at Torrecid India Pvt Ltd is a high-impact gateway into corporate governance, documentation excellence, and regulatory compliance within a global, innovation-driven group. Candidates who combine legal/commerce fundamentals with disciplined execution, clear communication, and learning agility will thrive.
Focus your preparation on Companies Act essentials, MCA e‑filings, meeting documentation, contract basics, and audit/CSR workflows. With Torrecid’s emphasis on ethics, sustainability, and meritocracy-plus tangible benefits and global exposure-you’ll have the platform to grow rapidly while strengthening the company’s governance backbone. Prepare structured examples, showcase your checklists and templates, and demonstrate a “winning mentality” through ownership and resilience.
Tips for Interview Success:
- Bring Proof of Rigor: Carry sample (anonymized) agendas, minutes, and a compliance calendar to evidence your workflow.
- Master MCA V3 Basics: Be ready to explain your e‑filing steps, SRN tracking, and handling of resubmissions.
- Show Contract Savvy: Prepare a brief on key clauses you review and how you track renewals and obligations.
- Quantify Impact: Cite turnarounds, on-time filings, and audit closures to demonstrate reliability and ownership.