6 Placement Documents Students Overlook

Securing an internship or a coveted position on campus can give a student experience—and a line to highlight on their resume. But landing one of these roles requires having a polished online presence and skillful approach to interviewing, as well as several key documents. On-campus and off-campus employers alike will need to verify an applicant’s academic background and work experience. Failing to have the right documents to legitimize one’s background can turn a job opportunity into a rejection.

Students need to be armed with the right documents for the job. Read on to learn about six placement documents that students frequently overlook.

1. An Official Government-Issued ID

One of the most essential documents a student needs is a government-issued ID that can prove their residency. Applicants for jobs should be clear on what a particular employer requires. While networking is helpful, it alone cannot secure a job. While some may allow on a driver’s license, others may request that, plus a passport or utility bill that can certify an address.

It’s wise to err on the side of caution and provide at least two documents. A passport can offer photo identification, while a utility bill or rental agreement can show an address. Applicants should have physical copies stored in a folder within easy reach. They also should scan them and have digital files they can bring or send.

2. Full Transcripts

Yes, your most recent grades can impress a potential employer. But many interviewers will want to see your full transcript, as well, to gain a more complete picture of your academic history. They’ll want to see every semester. That way, they can note anything from improvements after a semester or two of poor marks to your performance in specific classes. Make sure to ask for transcripts as early as possible since they can take time to process. Your official transcripts should be sealed in an envelope, but it’s wise to scan some digital copies of them, too

3. An Employment Verification Letter

Employers will want to see evidence that you’ve had previous work experience. Maybe you tutored underclassmen or worked for a professor. Or perhaps you did some freelance work for the marketing department or worked in a lab during the summer. These roles can show employers that you’re comfortable working independently and meeting expectations. You’ll need the right documentation to prove that you’ve completed this work, however. With the help of an easy employment verification form, you’ll be able to certify past employment quickly. Simply input the necessary information into a form, print it out, and get the signature and endorsement of your previous supervisor. Be sure to mention your previous title in the job, as well as your job duties. A clear and concise letter should be enough to demonstrate your professionalism.

4. Internship Verification Documents

Did you intern at a local accounting agency or help a professor with a research project? Being awarded an internship as a college student is a great honor and a way to show your prowess in a professional work situation. You’ll need an experience letter or certificate to validate your experience, however. Even if you write about it in a cover letter, some employers may want your internship manager to weigh in in writing.

5. A Digital Portfolio

Do you hold certifications in coding or marketing? Or are you an ace with Excel or Adobe Creative Suite? When you’re applying for a job placement, you don’t want to be modest. Instead, plan on having certificates available that demonstrate your skills and technical abilities in relevant areas.

You can create a file for certificates and project summaries. Those in creative fields should include examples of graphic design projects or other marketing materials. Save these items as PDFs to make them easy to access. Include brief descriptions with each project to explain its processes and impact.

6. A List of References

Ultimately, references can be a pivotal piece of the puzzle in a competitive job placement scenario. You may be up against other talented candidates. But a sterling review from a reference can elevate your application above the rest. Make sure you have a list of references, including their titles and contact information.

Don’t stop at simply offering to provide a list of references. Have at least three names ready to go. Professors, prior managers, and other leaders from the campus could be excellent choices. Check with them first, though, to ensure they are comfortable serving in this role.

Be Prepared for Campus Placements

Applying for in-demand positions can seem daunting. From interview practices to cover letter writing, there are lots of details to consider. But during the prep process, don’t forget to gather the essential documents that will validate your readiness. Have your government ID and transcripts ready. Gather references to tout your skills and secure employment verification letters. You’ll want a well-organized portfolio, too, demonstrating your skills at work.

When you’re organized and prepared, employers will recognize your extra level of polish. And they might just be more likely to extend an offer.