In this video, you'll learn how to efficiently use the NOW function in Excel. This session covers the basics of the NOW function, enabling you to insert the current date and time into any Excel cell swiftly. Furthermore, it introduces a handful of handy shortcuts for rapid date and time entry, along with tips on formatting and refreshing the NOW function.

What will you learn

  • How to use the NOW function to get the current date and time in Excel.
  • Different formatting options for displaying time in Excel.
  • Using Excel shortcuts to quickly insert the current date and time.
  • Understanding the refresh behavior of the NOW function and static shortcuts.

Takeaway notes

  • The NOW function in Excel provides the current date and time and is written as =NOW().
  • This function updates automatically when the worksheet recalculates or the file is reopened.
  • You can format the time display to show hours, minutes, or a specific time format like military time.
  • The shortcut Ctrl + ; inserts the current date without the need for typing the function.
  • Ctrl + Shift + ; inserts the current time without typing the function, and this value is static.
  • Combining Ctrl + ; and Ctrl + Shift + ; can quickly enter the current date and time together.

Practice questions

  1. How do you write the NOW function to get the current date and time in an Excel cell?
  2. What shortcut would you use to quickly insert the current date in Excel without using the NOW function?
  3. Explain how you can change the format of the time displayed by the NOW function to only show hours and minutes.
  4. Describe the primary difference between the NOW function and the time inserted using Ctrl + Shift + ;.
  5. What happens to the time displayed by the NOW function if you close and reopen your Excel file?
  6. How would you format the time from the NOW function to military time?
  7. Can the NOW function take any arguments? Why or why not?
  8. What is the shortcut for quickly entering the current time statically into an Excel cell?
  9. Describe a situation where you might need to use both the TODAY and the NOW functions together.
  10. How would you concatenate the results of the TODAY and NOW functions in one cell?
  11. If you need to consistently enter the current date and time in multiple cells, which method (NOW function or shortcuts) would be more efficient? Explain why.
  12. How can you ensure that the time value in a cell does not change upon reopening the Excel spreadsheet?
  13. What is the effect of pressing Ctrl + ;, followed by a space, and then Ctrl + Shift + ; in an Excel cell?
  14. How often does the value of the NOW function refresh when left idle in an open Excel sheet?

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